Payroll Software Pricing in Nepal: What to Pay For
EK Ra Sunya Team ·
Comparing payroll software prices in Nepal starts with having a price to compare. Here are ours, in full, as of 29 October 2026. After the table come the questions we think matter more than the number at the top of it.
## EK ERP's prices
| Plan | NPR per month | Active employees | Users | Modules |
|---|---|---|---|---|
| Starter | 500 | up to 8 | 10 | HR, attendance, leave, payroll, BS/AD calendar |
| SMB | 2,000 | up to 20 | 25 | Starter, plus invoicing and VAT invoices, clients, suppliers, services, reports |
| Professional | 10,000 | up to 50 | 60 | Everything in SMB, plus AI assistants |
| Enterprise | 50,000 | up to 200 | 250 | Everything in Professional |
The terms behind the table:
- Annual billing is 10 months' price for 12 months.
- Every plan starts with a 15-day free trial.
- Payment is by bank transfer or QR, and we can send an invoice.
- Only active employees with a current contract count toward the limit. Someone who left in Baisakh doesn't use up a seat in Shrawan.
Prices change, so the [pricing page](/pricing) always has the current figures. It reads them from the same place this table did.
## The per-employee arithmetic, honestly
Divide each price by its employee limit and the cost per employee rises as plans get bigger:
- Starter: NPR 62.50
- SMB: NPR 100
- Professional: NPR 200
- Enterprise: NPR 250
The larger plans also carry more user logins than employees: Enterprise allows 250 users for 200 employees, so managers and an outside accountant can have their own access. If you are a 45-person company comparing us with a per-head tool, do the division for both and compare like with like.
## Five things the price should include
The headline price matters less than what it leaves out. Before you compare any two quotes, including ours, ask each vendor these questions in writing.
**1. Does it run in Bikram Sambat?**
Ask whether pay periods, leave years and the fiscal year are stored in BS. That's a different question from whether the screen can show a BS date. Software built on AD months and converted at the end will drift from your filings. EK ERP stores them in BS, with AD alongside.
**2. Who updates the tax slabs, and does it cost extra?**
FY 2083/84 has its own salary tax slabs, set in the [2083/84 budget](https://www.sharesansar.com/newsdetail/nepal-budget-208384-personal-income-tax-threshold-raised-to-rs-10-lakh-maximum-rate-cut-to-29-2026-05-29). The next budget may change them. Ask what happens on 1 Shrawan:
- Does the vendor load the new slabs, or do you?
- Is it included, or billed as customisation?
- Do runs from earlier years keep their own slabs?
In EK ERP the slabs are stored per fiscal year, and each payroll run uses the slabs of its own year. If we could ask a vendor only one question, it would be this one.
**3. SSF and CIT inside the run.**
For [SSF](https://ssf.gov.np/)-enrolled staff the employee contributes 11% and the employer 20%, and the 1% social security tax slab is waived. If the software only produces gross-to-net and leaves SSF to a side sheet, you have bought half a payroll system.
**4. The e-TDS salary sheet.**
The monthly IRD upload should come out of the payroll run, not be rebuilt from it. Ask to see the export.
**5. Getting your data out.**
Payslips, salary history and TDS records belong to you. Ask how you would leave, before you join.
## What the price doesn't buy
- **EK ERP is not IRD-approved billing software.** The VAT bill number comes from your IRD bill book and is recorded against each invoice.
- **It doesn't file with IRD for you.** You upload the exports yourself.
- **It isn't a payroll bureau.** Someone in your office still closes the month. If nobody can, read our comparison of [outsourcing and software](/blog/payroll-outsourcing-vs-software-nepal) first.
We would rather say this here than in month two.
## Before you book any demo
1. Count your active employees.
2. Pick the two vendors you are considering and ask each the five questions above, in writing.
3. Put the answers next to the prices.
Then run one real salary through our [tax calculator](/tools/salary-tax-calculator) and check it against what your current process produced for the same person. Our [buying guide](/blog/choosing-payroll-software-nepal) covers the rest of the evaluation.
## Frequently asked questions
### How much does EK ERP payroll software cost?
On 29 October 2026: Starter NPR 500 a month (up to 8 employees), SMB NPR 2,000 (up to 20), Professional NPR 10,000 (up to 50) and Enterprise NPR 50,000 (up to 200).
### Is there a free trial?
Yes. Every plan starts with a 15-day free trial.
### How does EK ERP count employees for pricing?
Only active employees with a current contract count toward the plan limit. Terminated employees and archived records do not.
### Is annual billing cheaper?
Yes. Annual billing is 10 months' price for 12 months.
